NHS Tayside’s Procurement Department has introduced a new process and documentation relating to new product evaluations, product loans and new product introduction.
This process has been developed in consultation with various services across NHS Tayside to ensure that organisational requirements covering patient safety, innovation, risk and financial probity are covered by the redesigned documentation and a new supporting Standard Operating Procedure.
The new process must be followed by all areas. It is imperative that the Procurement Department is consulted at the earliest possible opportunity for appropriate contractual and legal advice in this process.
Provision of free of charge samples of medical equipment or consumables used in patient care by suppliers is not permitted under NHS Tayside’s Code of Corporate Governance, unless covered by a supporting Purchase Order to ensure full traceability within NHS Tayside’s own systems.
The new Proforma process also requires prior approval from E-Health of any network connectivity required for medical equipment, as well as approval from Information Governance of any equipment which is designed to store patient-related data.
Failure to follow the process when obtaining medical equipment may mean that equipment has to be removed from NHS Tayside premises.
The new Proforma document, supporting flowchart and Standard Operating Procedure can be found on Staffnet.
If you require Procurement support with the new process and documentation, please contact the Procurement Helpdesk as below.
Phone 01382 740700